How to Sign Documents Online: A Step-by-Step Guide

Signing documents online is fast, secure, and legally binding when done through a compliant e-signature platform. Here's exactly how to do it.

Step 1: Choose an E-Signature Platform

Select a platform that offers legal compliance (ESIGN Act, eIDAS), security features (encryption, audit trails), and a pricing model that fits your needs. eSignHub offers unlimited free e-signatures with no credit card required.

Step 2: Create Your Account

Sign up — most platforms offer free accounts. eSignHub requires no credit card and takes about 30 seconds to set up.

Step 3: Upload or Select a Document

Upload your own PDF or Word document, or choose from a template library. eSignHub provides 150+ lawyer-reviewed templates on paid plans.

Step 4: Add Signature Fields

Place signature fields, date fields, initials, and text fields where signers need to complete information. Most platforms use drag-and-drop editors.

Step 5: Add Signers

Enter the email addresses of everyone who needs to sign. Set the signing order if sequential signatures are required.

Step 6: Review and Send

Preview the document to confirm everything looks correct, then send. Recipients receive an email notification with a secure link to sign.

Step 7: Sign the Document

Signers can complete their signature by:

• Drawing: Using a mouse, trackpad, or finger on a touchscreen
• Typing: Entering their name, which converts to a signature font
• Uploading: Uploading an image of their handwritten signature

Step 8: Download the Signed Document

Once all parties have signed, download the completed document as a PDF. The document includes an embedded audit trail for compliance.

Are Online Signatures Legally Binding?

Yes. Under the ESIGN Act (US), eIDAS (EU), and the Electronic Communications Act 2000 (UK), electronic signatures have the same legal validity as handwritten signatures in most business and personal transactions. Exceptions exist for certain documents like wills, trusts, and some real estate transactions.

Tips for Secure Online Signing

• Use a platform with 256-bit encryption and audit trails
• Verify signer identity through email verification or MFA
• Store signed documents in a compliant, encrypted environment
• Generate completion certificates for important agreements